Document Conversion Project

By now, we all know that electronically scanned documents are easier to access than paper. We also know that information is often safer when secured electronically. Considering that some document types need to be retained for a very long period of time, document imaging is a good idea. Yet, these facts alone do not drive an organization towards a document conversion project.

Why do organizations finally decide to scan their documents? SoftFile finds that the following reasons are the most common:

• The organization realizes that there is a solid ROI (Return-On-Investment) in favor of digital versus paper access (mostly in terms of employee labor time searching for documents).
  
  
• They need to free up valuable headquarter floor-space but offsite document storage is not an option.
  
  
• There is some sort of new legal requirement to scan the documents.
  
  
• The organization now has satellite offices making electronic documents hosted securely over the internet more attractive than paper only.
  
  
• There is a public safety issue related to the documents; the information needs to be processed and available to the end-user faster.
  
  
• To increase customer service.
  
  
• Finally and most interestingly, SoftFile finds that sometimes a manager within the organization is just exploring several potential projects to find that document imaging makes the most sense.