Reasons For Scanning

By now, almost all organizations understand that their documents can be scanned to an electronic format for instantaneous electronic retrieval. However, the following are the main reasons why business managers call SoftFile for a competitive quotation.

• The organization is relocating elsewhere and it makes sense to have SoftFile move the boxes instead of the organization having to pay movers. Did yo know - about 1,400 boxes (at 30 lbs each) weighs about 42,000, which is usually the maximum payload that a semi-truck can carry.
  
  
• A new records management law (e.g. the time-frame by which you must facilitate a public records act request) has passed requiring the company to act.
  
  
• There is a hiring freeze, so having SoftFile scan the paper (or provide data entry), frees-up the organization's employees (that were scanning) to do other business processes.
  
  
• A manager is looking for a pet-project so that when it comes time to seek a promotion, they can point to the implemented scanning project as a demonstrated management success. We have actually seen this example a few times.
  
  
• A Return-On-Investment is realized (the light-bulb moment); becoming clear that electronic retrieval is much - much faster than paper retrieval. Employee time equals money.
  
  

This information has been provided by:

Matt Monaghan
SoftFile
(916) 927-4211
mattm@softfile.com

Free Government Consulting

While there might be a hiring freeze, perhaps you will be able to reallocate current resources to the core business service once SoftFile has eliminated your labor intensive bottlenecks.

Such bottlenecks are often paper-processes.

SoftFile realizes that due to the current budget constraints, government departments are being asked to identify ways to reduce expenses.

SoftFile is experienced at using innovative document technology to help government agencies with their business processes.

Our consultant will be able to offer you different options that can reduce the costs associated with your current paper document processes.

Our government services consultants will arrange to visit your office at a convenient time. They will spend up to four hours analyzing your paper processes and gathering information. They will then prepare a report which will offer possible solution options.

What's The Catch?

None, SoftFile has been successful at helping other agencies save money by using technology to improve business process. We believe we can do the same for you. There is absolutely no obligation to purchase anything. We won't pester you with any follow-up phone calls and emails.

What Do I Get?

You will simply receive a written report that you can share with your management detailing ways to improve the current business process. This report will contain two or three practical options to help make your business processes more efficient and less expensive.

What Types of Processes Do You Analyze?

SoftFile specializes in the following areas. Click on the list for more information:

• Data Capture
  
• Document Scanning
  
• Workflow
  
• Forms Processing
  
• eForms